CONSTITUTION – LEVITTOWN CONTINENTAL LITTLE LEAGUE, INC.
ARTICLE I -- NAME
1. This organization shall be known as the Levittown Continental Little League, Inc. hereinafter referred to as “L.C.L.L.” Boundaries as per attached.
ARTICLE II -- AUXILIARY
1. There shall also be a Levittown Continental Little League, Inc. Auxiliary, hereinafter
referred to as the “L.C.L.L. Auxiliary.” The L.C.L.L. Auxiliary shall be an integral unit of L.C.L.L., operating independently but given this autonomy only with the sanction of the governing body of the league. The L.C.L.L. Auxiliary will not put into effect any program or project that is not or has not been approved by the L.C.L.L. Board of Directors.
ARTICLE III -- OBJECTIVE OF THE LOCAL LEAGUE
1. The objective of L.C.L.L. shall be to implant firmly in the children of the community
the ideals of good sportsmanship, honesty, loyalty, courage, and respect for authority, so that they may be well adjusted, stronger, and happier children and will grow to be decent, healthy and trustworthy adults.
2. To achieve this objective, L.C.L.L. will provide a supervised program of competitive
games under the rules and policies of Little League Baseball, Inc. Directors, officers, and members shall bear in mind that stressing exceptional athletic skills or winning of games is secondary and that type of leadership that expresses those ideals so mentioned, to children, is of prime importance.
ARTICLE IV -- MEMBERSHIP
1. Any person interested in active participation to effect the objective of L.C.L.L. may
become a member.
A. Player Members: Any child meeting requirements of Little League
Regulation IV and who resides within the established boundaries of L.C.L.L. shall be eligible for participation but shall have no rights, duties, or obligations in the management of the league.
B. Regular Members: Any parent of a player member or any other person 18
years of age and older actively interested in furthering the objective of L.C.L.L. may register for and maintain membership if he or she actively participates in L.C.L.L. through managing, coaching, umpiring, field work, maintenance or other on-premises activities or functions in a current season. Regular members must register for membership no later than June 1 of that playing season. Only those holding membership shall be entitled to vote at any meeting.
ARTICLE V -- DUES
1. Dues for regular members may be fixed at such amounts as the Board of Directors
shall determine. No dues or fees of any kind shall be charged or assessed player members as a prerequisite to play in the Local League.
ARTICLE VI -- MEETINGS
1. The Annual Meeting shall be the one meeting of the members of L.C.L.L. to be held
the second Sunday in September at 7 p.m., for the purpose of electing officers, receiving annual reports of funds and standing committees, and for the transaction of such other business as may come before the meeting.
2. Notice of the Annual Meeting of the members, stating the time, place and object
thereof, shall be given by, or at the direction of, the Secretary by publication one time in a newspaper of general circulation at least ten (10) days prior to any such meeting. If eighty (80) percent of the members entitled to vote at the meeting do not have addresses of record within the territory of general circulation of the newspaper, notice shall also be published in a newspaper which has an aggregate territory or general circulation of at least eighty (80) percent of such members of record. Notification shall also be made by mail either in the regular league publication or by special notice.
3. At the time of the Annual Meeting, a meeting of members duly called shall not be
organized for the transaction of business unless a quorum is present. The presence in person of twenty (20) of the regular members entitled to vote shall constitute a quorum at the Annual Meeting. Voting at the annual meeting for election of board members must be by ballot.
4. Each member shall be entitled to one vote. No member shall sell his vote for any
money or anything of value. The right of a member to vote, and his right, title and interest in or to the organization or its property, shall cease on the termination of his membership.
5. For the expressed purpose of accommodating a regular member in good standing
who cannot be in attendance at the Annual Meeting, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the Annual Meeting and the election of members to the Board of Directors. The Secretary shall present all sealed absentee ballots to the Nominating Committee on the date of the Annual Meeting prior to the conduct of the election process. Absentee ballots must be counted separately, prior to the general election, in the presence of five regular members, at least one of whom is a member of the Nominating Committee.
6. General membership meetings shall be held at such place or places as may from time
to time be fixed by the Board of Directors for the purpose of receiving reports of funds, standing committees, and for the purpose of transacting such other matters of business as have been submitted to the agenda at least 24 hours prior to the meeting. The presence in person of at least ten (10) regular members shall be necessary to constitute a quorum at any L.C.L.L. General Membership Meeting. Only regular members shall be entitled to vote.
7. At an Annual or Special Meeting, a meeting of members duly called shall not be
organized for the transaction of business unless a quorum is present. The presence in person of twenty (20) of the members entitled to vote shall constitute a quorum at the Annual Meeting. Ten (10) regular members must be present to constitute a quorum at any Special Meeting. The members presents at a duly organized meeting can continue to do business until adjournment, notwithstanding the withdrawal of enough members to leave less than a quorum. If a meeting cannot be organized because a quorum has not attended, those present may, except as otherwise provided by statute, adjourn the meeting to such time and place as they may determine, providing notice of the meeting is given following the stipulations in Article VI, Section 2. In the case of any meeting called for the election of directors, those who attend the second of such adjourned meetings, although less than a quorum, shall nevertheless constitute a quorum for the purpose of electing directors. In the case of any meeting for any other purpose, those who attend the second of such adjourned meetings, although less than a quorum, shall nevertheless constitute a quorum for the purpose of acting upon any resolution or other mater set forth in the notice of the meeting provided that the notice of such second adjourned meeting states that those members who attend shall constitute a quorum for the purpose of acting upon such resolution or other matter.
8. Special Meetings of the members may be called at any time by the President or a majority of the elected Board of Directors. Upon the written request of ten (10) members, the President shall call a Special Meeting to consider a specific subject. It shall be the duty of the Secretary to fix the date and time of the meeting, which shall be held no more than thirty (30) days after the receipt of the request. If the Secretary shall neglect or refuse to fix the time of the meeting, the person or persons calling the meeting shall do so. No business other than that specified in the notice of the meeting shall be transacted at any Special Meeting of the members.
9. Special Meetings of the Board of Directors may be called at any time by the
President, or upon written request of at least four elected directors. Where a Special Meeting is called at the written request of the elected directors as aforesaid, such meeting shall take place within fifteen (15) days of the receipt of the written request by the President. No business other than that which prompted the request for the meeting shall be conducted at any Special Meeting of the Board. Written or personal notice of every special meeting of the Board of Directors shall be given to each director at least two (2) days prior to the day named for the meeting.
10. Voting at any Regular or Special Meeting may be by ballot, or any reasonable means
determined by a majority of the Board of Directors.
ARTICLE VII -- LOCAL LEAGUE AUXILIARY MEETINGS
1. The primary function of the L.C.L.L. Auxiliary is that of a fund raising body, and as
such, shall hold meetings at the discretion of its president for the purpose of receiving reports of funds, standing committees, and transacting such other pertinent matters of business.
ARTICLE VIII -- BOARD OF DIRECTORS
1. The Board of Directors shall be comprised of an Executive Board and appointed
Directors. The management of the property and affairs of the Local League shall be vested in the Board of Directors. Quorum for any Board of Directors meeting shall be the majority of the directors.
2. If any vacancy occurs in the Board of Directors, by death, resignation, or otherwise, it
may be filled by a majority vote of the remaining elected directors at any regular or special meeting called for the purpose.
3. The Executive Board shall consist of a President, elected annually by the Executive
Board, and six elected directors. Two directors of the Executive Board will be elected annually for terms of three years each, except in the first year of the newly established Constitution in which case two (2) directors will be elected respectively for terms of three years, two years and one year. The President and other elected Executive Board members may serve successive terms of office. The Executive Board shall be elected at the Annual Meeting and shall immediately enter upon the performance of their duties and shall continue in office until their successors have been duly elected and qualified.
4. Immediately following the election, the Executive Board shall meet to elect the
President of the League. If the President is one of the elected Board members, a new Executive Board member shall be appointed by the President and approved by the Executive Board.
5. Appointed directors shall be approved by a majority of the Executive Board and shall consist of the Vice President, Treasurer, Secretary, Player Agent or Agents, Purchasing Agent or Agents, Umpire in Chief, Safety Director, various Division Directors and all other additional directors as required and approved by the Executive Board. Any elected director may also hold an appointed position. Appointed directors shall serve for a one year term. The Board membership shall include a minimum of one manager and one volunteer umpire. The number of managers including minor league representation elected to the Board shall not exceed a minority of the total board members.
6. Meetings of the Board of Directors shall be held monthly where they shall transact
such business as may properly be brought before the Board. Any member of the organization may attend the meeting of the Board of Directors.
7. Only the Executive Board shall vote on issues involving personnel.
8. A majority of the Executive Board of Directors shall have he authority to suspend any
member whose conduct is considered as detrimental to he best interests of L.C.L.L.
9. The Player Agent of the Board of Directors shall, upon evidence of the misconduct of
any player, notify the Executive Board and Division Director within twenty-four (24) hours of the act. The player’s manager shall appear, in the capacity of an advisor, with the player before at least four (4) members of the elected Directors within three (3) days of the act complained of.
10. The Full Board of Directors shall vote on all other issues unless specifically
prohibited from doing so by these articles or by a vote of 2/3 of the Executive Board prohibiting the Full Board from voting on an issue.
11. In order for a vote of Directors to be valid, there must be a quorum of the Executive
Board present (i.e. four (4) elected Directors present).
12. In order for any issue or motion to be carried, a majority of the board voting must
approve it, e.g. a) 2/3 of the Executive Board on personnel decisions, and b) a majority of he Full Board on non-personnel decisions.
13. The President shall have no voting power whatsoever, except in the event of a tie
vote among the Board.
14. Any action which may be taken at a meeting of the Directors, with the exception of
the appointment of new directors, may be taken without a meeting, if a consent or consents in writing setting forth the action so taken shall be signed by a majority of the Executive Board, which shall then be filled with the Secretary of the organization.
ARTICLE IX -- OFFICERS’ DUTIES AND POWERS
1. The Officers of the Local League shall consist of a President, Vice President,
Secretary, and Treasurer, all of whom shall hold office for a period of one year. They may succeed themselves in office through proper election or appointment. The duties of the officers shall be as described in the League Administration section of the official handbook and manual.
2. The President shall preside at all meetings of the organization, shall appoint the
chairman of all committees, and shall call all special meetings of the members and of the Board of Directors, except as otherwise provided by this Constitution. The President shall be an elected member, elected by the Executive Board of Directors. The President shall have no voting rights whatsoever, except in the event of a tie vote between members of the Board, in which case the President may vote to break the tie.
3. The Vice President shall act as an aide to the President and preside in the President’s
absence, and shall perform such other duties as may be assigned by the President or the Board of Directors. The Vice President shall be an appointed member of the Board of Directors, unless already an elected Director. The Vice President shall be nominated by the President and approved by a majority of the Executive Board.
4. The Secretary shall attend all sessions of the Board and all meetings of the members
and act as clerk thereof, and record all the votes of the organization and the minutes of all its transactions in a book to be kept for that purpose. All these reports and records, including copies of the League Constitution, shall be transferred each year to the newly appointed Secretary. The Secretary shall also undertake to establish records of all the regular members. The Secretary shall give, or cause to be given, notice of all meetings of the members and of the Board of
Directors, shall write the meeting agendas and shall perform such other duties as may be prescribed by the Board of Directors or President, under whose supervision the Secretary shall be. The Secretary shall be an appointed member of the Board of Directors unless already an elected Director. The Secretary shall be nominated by the President and approved by a majority of the Executive Board.
5. The Treasurer shall have charge of all funds belonging to the common treasury, shall
collect and keep account of all monies of the League, and shall submit a written itemized financial report at each meeting of the League, including all Board Meetings, or upon request of the auditing committee of three members appointed member of the Board of Directors, unless already an elected Director. The Treasurer shall be nominated by the President and approved by the Full Board.
6. Appointed Directors will be nominated by the President within thirty (30) days after
the Annual Meeting and shall then require approval of a majority vote of the Executive Board, with the exception of the Treasurer, as noted above.
7. Appointed Directors shall be present at all meetings of the Board of Directors and
members and shall be consulted by the Executive Board and shall have all the rights and privileges of elected Board of Directors with the exception that an appointed member of the Board may not vote upon motions or matters before the Executive Board unless specifically authorized to do so by these articles or unless four (4) of the six (6) elected Directors open the vote to the Full Board regarding a specific matter then before the Board. However, once that specific matter is voted upon, then the appointed Board members voting rights are limited to non-personnel decisions. The L.C.L.L. Auxiliary President shall represent the auxiliary before the board and shall have the same voting powers as the appointed directors in all matters before the Full Board.
8. The President or any elected Board member is urged to consult with and discuss
openly with all Board members present at any meeting, all motions and matters that may come before the Board.